Conference Visa / روادید کنفرانس
For information regarding the embassy’s visiting hours, processing of applications, validity of visas etc., please refer to the heading of General information on Schengen visas and application procedures.
A visa application for conference purpose must be lodged in person at the Swedish Embassy.
Please note that all documentation shall be submitted to the embassy at the time of lodging the application. All documentation shall be submitted in originals except when it is specifically stated that the original document must be presented and that a photocopy is to be submitted attached to the application.
It should be emphasized that the submitted documentation merely constitutes a basis for the examining of the visa application and thus does not imply that a complete application brings about a granted visa.
Basic requirements for the admissibility of a visa application
For the embassy to examine an application the following requirements must be fulfilled;
- The main purpose of the trip is to visit Sweden
- The planned trip is to start at the latest three months after lodging the application
- The applicant is to present a duly filled out and signed application form. A minor’s application must be signed by his or hers permanent or temporary legal guardian
- The applicant’s passport must be valid for at least another three months after the planned departure from the Schengen territory. The passport must contain at least two blank pages and it must be signed by the holder. The passport must not be more than ten years. The embassy only accept passports which have been signed by the holder of the passports.
- An applicant aged 16 and over must hold his or her own passport. Spouses who are entered into husband’s passport are exempted from this requirement.
- The applicant must bring two non-retouched photographs (60 x 40 mm) fulfilling the following requirements
- The visa fee must be paid and the original receipt of the payment is to be attached to the application and submitted to the embassy at the time of lodging the application.
The embassy does not accept payments to the Iranian bank via internet.
If any of the above stated basic requirements is not fulfilled, the embassy will not admit the application and hence the application will not be processed.
Supporting documents that are to be submitted at the time of lodging an application
Please note that all documentation is to be submitted in two identical copies. In case the documentation is not in English or Swedish, it must be translated and signed by an official translator.
The applicant’s passport (or any other valid travel document) is to be submitted as well as a photocopy of all its pages containing any information (e.g. individual information, all previous visas, residence permits, entry and departure stamps, all other stamps).
The passport will, as a rule, be submitted to the embassy by the applicant, who will be given a receipt. Please note that this receipt must be kept for the pick-up of the passport.
The applicant’s shenasnemeh must be presented at the time of lodging the application, but will be given back to the applicant.
A translation of the shenasnameh into English must be submitted to the embassy.
Photocopies of all pages of the shenasnameh must be submitted to the embassy.
The applicant’s shenasnemeh must be presented at the time of lodging the application, but will be given back to the applicant. Photocopies of all pages of the shenasnameh are to be submitted to the embassy.
- Travel medical insurance
A valid travel medical insurance is to be presented at the time of lodging the application. A photocopy of the insurance certificate is to be submitted to the embassy.
The minimum insurance coverage must be 30.000 EUR and the insurance must be valid throughout the Schengen area and cover the entire period of the person’s intended stay.
The insurance must cover possible expenses which might arise in connection with repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment or death, during the stay on the Schengen territory.
The embassy does not accept travel medical insurances from the Iranian insurance company Bimeh Iran.
The following Iranian insurance companies are approved by the Schengen member states:
- Asia Insurance
- Dana Insurance
- Passargad Insurance
- Parsian Insurance
- Alborz Insurance
- Saman Insurance
- Tose-eh Insurance
- Moein Insurance
- Raazi Insurance
- Novin Insurance
- Karafarin Insurance
- Proof of registration and payment for the exhibition/conference/congress
- Invitation letter from the exhibition/conference/congress in Sweden
The invitation letter (preferably written in Swedish) shall be submitted in original to the embassy. The invitation letter shall be signed by the person representing the Swedish exhibition/conference/congress. The invitation should contain information about the purpose of the planned trip, the planned dates of the visit, and who will bear the costs of travel and accommodation. The invitation should also include information on why this trip is important for Sweden and what special qualities the applicant has and why theese qualities is needed.
This letter should include a signature, telephone and fax numbers as well as the address of the Swedish company.
Please note that the embassy may refuse the application if the invitation has not been signed or if the stated dates of visit do not correspond with the dates stated in the application form.
- Introduction letter from the university/company/organization in Iran
An introduction letter in English confirming the planned visit is to be submitted in original. The letter shall give accurate information about the purpose of the trip to Sweden, the applicant’s position in the company/organization, and the exact dates of the trip.
The introduction letter must also in detail clarify why this trip is important and how the conference is relevant to the applicants profession.
Moreover, it must be clear who signed the introduction letter, his or her position in the university/company/organization, and his or her contact information. The address, telephone number and organization registration number must be stated.
This document cannot be signed by the applicant.
- Other documents showing that the applicant holds a profession or a qualification related to the subject of the congress
- Proof of registration from Bolagsverket regarding the company/organization in Sweden
A record from bolagsregistret in Sweden is to be attached to the invitation letter. This document should be signed by the person representing the Swedish part.
- Certificate of studies
An applicant studying in Iran should submit an original certificate of studies (with a translation if the certificate is not in English) from the university.
- Certificate of employment / SSO
A legally employed person, who has been employed for at least six months, should present a valid certificate (Registration document) in original or a validated copy of the latest payment document (Not older than two months) from the Iranian Social Security Organization (SSO), in which his name is stated as recipient of SSO benefits in Iran. Photocopies are to be submitted to the embassy.
The applicant should also present the booklet from the SSO in original and submit photocopies of the first pages with personal information and information regarding the validity of the booklet.
If the applicant states that he or she is self-employed, a similar certificate – in original - from SSO regarding his or hers self-employment insurance payment must be presented to the embassy. Photocopies of all relevant pages are to be submitted to the embassy.
- Family appendix
A list of the applicant’s family members shall be duly filled out and signed by the applicant.
- Appendix A - Questionnaire for visa applicants
This appendix shall be duly filled out and signed by the applicant.
- Bank account statement
The applicant shall submit a statement from the bank showing all private depositions and withdrawals during the last six months. The statement must not be issued more than two weeks before the lodging of the application. It should be an original statement, in English, and stamped by the bank.
In case the statement is obtainable in Farsi only, it should be translated.
The printout must be on paper in A4 format.
The applicant’s bank account statement referring to the last six months must always be submitted regardless of who will bear the expenses during the visit to Sweden.
- Other documents
The Swedish Embassy in Teheran might ask for other documents besides from the above listed documents.