Application for Name Registration and Coordination Number

A child who was born abroad and has never had a Swedish passport must, in order to apply for a passport, first be added to the Swedish population register (folkbokföringen). This is done by submitting an application for a coordination number to a Swedish consulate/embassy. The application must be submitted in person - the child must be accompanied by at least one parent/legal guardian. You cannot apply for a coordination number and a passport at the same time. The link to the booking system can be found at the bottom of this page.

The application is free of charge and can be filed at all Swedish consulates in the US as well as at the Embassy in Washington. The child must be present when the application is filed, and must be accompanied by at least one legal guardian. Processing time for a coordination number is approximately 2 months. More detailed information about the structure and function of coordination numbers is available from the Swedish Tax Agency.

An application is filed in person (the child must be present) at the Swedish Consulate General in New York during regular visiting hours - by appointment only.  

The following documents are required:

  • Name registration form (SKV 7750) signed by both legal guardians and by the applicant, if she or he is 12 years old, or older.
  • If legal custody has been granted to one parent or to another person, legal proof of guardianship must be submitted with the application.
  • Child's original birth certificate, issued by the state's Vital Records Office and clearly stating the names of both parents - in original or a notarized copy thereof (see below for important notice regarding notarized copies.)
  • If married, parents'/legal guardians' original marriage certificate, or notarized copy thereof (see below for important notice regarding notarized copies.)
  • If parents are not married, the paternity acknowledgement must be presented - in original or a notarized copy thereof (see below for important notice regarding notarized copies.) The paternity acknowledgement is usually signed at the hospital after the birth.
  • Swedish passport for Swedish citizen parent (or notarized copy thereof – see below for important notice regarding notarized copies.)
  • Valid photo ID with clearly visible signature for the foreign citizen parent, e.g. passport or driver's license (or notarized copy thereof – see below for important notice regarding notarized copies.) Please note that ID for BOTH parents must be presented!
  • Original documentation proving Swedish parent's/legal guardian's immigration statusin the U.S. (ESTA, visa or green card) or U.S. citizenship (U.S. birth certificate, Consular Report of Birth Abroad, or naturalization certificate, AND U.S. passport) - in original, or a notarized copy thereof (see below for important notice regarding notarized copies.)
  • Please note if a Swedish citizen parent has become a U.S. citizen by application (naturalization), the Certificate of Naturalization must be presented - in original or a notarized copy thereof (see below for important notice regarding notarized copies.)
  • If a Swedish citizen parent gained U.S. citizenship by application before July 1, 2001, documentation from the Swedish Migration Agency must be provided to certify that s/he has regained Swedish citizenship.
  • If a Swedish citizen parent, born outside of the U.S., acquired U.S. citizenship at birth through birth abroad to a U.S. citizen parent, his/her certificate of Consular Report of Birth Abroad must be presented - in original or a notarized copy thereof (see below for important notice regarding notarized copies.)
  • A child born abroad before April 1, 2015, to an unmarried Swedish citizen father and foreign citizen mother (who did not marry later on), the child does not automatically become a Swedish citizen. A notification of Swedish citizenship must first be submitted by the father to a Swedish consulate/embassy (if the child resides abroad). This notification form  (available in Swedish only) must be signed by both legal guardians. The form may be submitted at the same time as the application for a coordination number. The fee is $20. Note that if the parents later married, the child then became a Swedish citizen and therefore no notification is necessary to file. (Children born abroad after April 1, 2015, to an unmarried Swedish father and foreign mother are born Swedish citizen; no notification for Swedish citizenship is necessary to file.)

Book Appointment

In order to apply for a coordination number you must book an appointment using the link below. Please choose the option “visit during reception visiting hours” in the booking system!

> Book an appointment

IMPORTANT NOTICE REGARDING NOTARIZED COPIES
If you choose to submit notarized copies of required documentation instead of original documents (e.g. birth certificate, marriage certificate, certificate of naturalization, passports, etc.), please note that the copy must be certified by a notary public as being a "True copy of the original document" and carry the signature and official stamp of said notary public. A copy where you yourself, in the presence of a notary, certify that the document is a true copy is not sufficient for our needs. The Consulate General in New York recommends that you bring original documents along with regular photocopies of all required documentation, including passports, when submitting an application to our office. 

 

 

 

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