Application for Name Registration and Coordination Number
A child who was born abroad and has never had a Swedish passport must, in order to apply for a passport, first have a coordination number. The application for a coordination number must be submitted in person at a Swedish Consulate/Embassy. The child must be accompanied by at least one parent/legal guardian. You cannot apply for a coordination number and a passport at the same time. You must schedule an appointment to submit an application during our reception visiting hours. The link to the booking system can be found at the bottom of this page.
The application is free of charge and can be filed at all Swedish consulates in the US as well as at the Embassy in Washington. The child must be present when the application is filed, and must be accompanied by at least one parent/legal guardian. Processing time for a coordination number is approximately 1-2 months. More detailed information about the structure and function of coordination numbers is available from the Swedish Tax Agency.
An application is filed in person (the child must be present) at the Swedish Consulate General in New York by appointment only (a link to the online booking system can be found at the bottom of this page).
> Keep in mind that you should apply for a passport within 6 months of receiving the cooridnation number, or the number may be withdrawn.
The following documents are required:
- Name registration form (SKV 7750) signed by both parents/legal guardians and by the applicant, if she or he is 12 years old, or older.
- If legal custody has been granted to one parent or to another person, legal proof of guardianship must be submitted with the application.
- Child's original birth certificate, issued by the state's Vital Records Office and clearly stating the names of both parents - in original or a notarized copy thereof (see below for important notice regarding notarized copies.)
- If the child was adopted, complete adoption documents, inlcuding court decree and original birth certificate must be submitted - in original or notarized copies.
- If married, parents'/legal guardians' original marriage certificate, or notarized copy thereof (see below for important notice regarding notarized copies.)
- If parents are not married, the paternity acknowledgement must be presented - in original or a notarized copy thereof (see below for important notice regarding notarized copies.) The paternity acknowledgement is usually signed at the hospital after the birth.
- Swedish passport for Swedish citizen parent(s) (or notarized copy thereof – see below for important notice regarding notarized copies.)
- Other parent (non-Swedish) must also present valid photo ID with clearly visible signature, e.g. passport or driver's license (or notarized copy thereof – see below for important notice regarding notarized copies.) Please note that ID for BOTH parents must be presented!
- Original documentation proving Swedish parent's/legal guardian's immigration status in the U.S. (ESTA, visa or green card) or aquisition of U.S. citizenship (U.S. birth certificate, Consular Report of Birth Abroad, or Certificate of Naturalization) - in original, or a notarized copy thereof (see below for important notice regarding notarized copies.)
- Please note if a Swedish citizen parent has become a U.S. citizen by application (naturalization), the Certificate of Naturalization must be presented - in original or a notarized copy thereof (see below for important notice regarding notarized copies.)
- If a Swedish citizen parent gained U.S. citizenship by application before July 1, 2001, documentation from the Swedish Migration Agency must be provided to certify that s/he has regained Swedish citizenship.
- If a Swedish citizen parent, born outside of the U.S., also acquired U.S. citizenship at birth through birth abroad to a U.S. citizen parent, his/her certificate of Consular Report of Birth Abroad must be presented - in original or a notarized copy thereof (see below for important notice regarding notarized copies.)
- If the mother (Swedish or non-Swedish) was registered as residing in Sweden (folkbokförd) at the time of the child's birth, additional proof of birth is required, e.g. hospital records, signed letter from doctor/hospital on official stationary, etc. Only a birth certifcate is not sufficent.
- A child born abroad before April 1, 2015, to an unmarried Swedish citizen father and foreign citizen mother (who did not marry lafter the child's birth), did not automatically become a Swedish citizen at birth. A notification of Swedish citizenship must first be submitted by the father to a Swedish consulate/embassy (if the child resides abroad). This notification form (available in Swedish only) must be signed by both parents/legal guardians. The form may be submitted at the same time as the application for a coordination number. The fee is $20. Note that if the parents later married, the child then became a Swedish citizen and therefor no notification is necessary to file. (Children born abroad after April 1, 2015, to an unmarried Swedish father and foreign mother are born Swedish citizen; no notification for Swedish citizenship is necessary to file.)
In order to apply for a coordination number you must book an appointment using the link below.
> Please choose the option “visit during reception visiting hours/besök under expeditionstid” in the drop-down menu when prompted by the booking system! You may not apply for a coordination number during any other type of appointment.
> Book an appointment
IMPORTANT NOTICE REGARDING NOTARIZED COPIES
If you choose to submit notarized copies of required documentation instead of original documents (e.g. birth certificate, marriage certificate, certificate of naturalization, passports, etc.), please note that the copy must be certified by a notary public as being a "True copy of the original document" and carry the signature and official stamp of said notary public. A copy where you yourself, in the presence of a notary, certify that the document is a true copy is not sufficient for our needs. The Consulate General in New York recommends that you bring original documents along with regular photocopies of all required documentation, including passports, when submitting an application to our office.