How to apply

The quickest and easiest way to apply for a residence permit is to apply online. An online application goes directly to the Swedish Migration Agency. Please note that the Embassy does no longer book appointments over the phone. All appointments need to be requested via embassy.nairobi-visa@gov.se .    

How to apply

The quickest and easiest way to apply for a residence permit is to apply online. An online application goes directly to the Swedish Migration Agency. If you have children under 18 years of age accompanying you to Sweden you can include them in your online application.

From March 2016, also children without a legal guardian can apply online if the parent/s live in Sweden with a residence permit. Read more on the Swedish Migration Agency website.

The description below applies if you wish to move to live with a family member who is a Swedish citizen or has a residence permit in Sweden.

Applying online

1. Prepare your documentation

Check which documents and personal data you require. The Swedish Migration Agency will be able to make a decision sooner if your application is complete.

Note: Kindly check to see whether there is currently a possibility for your application to be granted: Read more about the law limiting the possibilities of being granted a residence permit in Sweden

Read more under ‘Required documents’.

2. Applying

Follow the Swedish Migration Agency’s instructions for applying online over the Internet. You attach documents electronically and pay the application fee using a VISA card or a MasterCard. Swedish Migration Agency web application

3. Your family member must answer questions

Your family member has to fill in a questionnaire. Once you have sent in your application, he or she will automatically receive an email with instructions. The family member must reply to the questions within two weeks.

4. Make an appointment at the embassy

Wait for the email you receive asking you to make an appointment at the embassy. Only then will the Swedish Migration Agency have gone through both your application and your family member’s replies and have transferred your case to the embassy. 

You make an appointment by sending an email to embassy.nairobi-visa@gov.se. Please quote your file/control number that you are given when applying.

At the embassy, you have to prove your identity by showing your passport, and you will be interviewed. Children applying for a residence permit are also interviewed. If the child is too young or too immature, the child’s guardian is interviewed instead.

Bring the originals of the documents you attached to your online application. The Swedish Migration Agency may also have asked you to bring additional documents with you. You need to be photographed and fingerprinted for the Residence permit card you will receive if you are granted a residence permit. This also applies to children.

You can find the address of the embassy under ‘Contact’ in the menu on the left.

After the interview, your case is transferred back to the Migration Agency in Sweden. If you have neither attended the interview nor made contact with the embassy, your case is sent to the Swedish Migration Board anyway, and your application may be rejected.

5. Wait for the decision

When the Swedish Migration Board has reached its decision, you will be informed of this by email. The actual decision will be sent to your family member in Sweden, if you have authorised him or her to represent you. If you have not, you should contact the Embassy to be informed of your decision.

Check your application status

You can check the status of your application on the Swedish Migration Agency website. You can check the following: student permit, work permit, residence permit, residence card, passport, Swedish citizenship and asylum applications.

6. Wait for the residence permit card

If you are granted a residence permit, you will be issued with a residence permit card. If  you have not been photographed and fingerprinted, you should visit the embassy after making an appointment. Bring your passport.

It can take up to four weeks for the residence permit card to be produced and delivered to the embassy. If you want to know whether your card has reached the embassy, please email embassy.nairobi-visa@gov.se.  You must bring your passport when collecting the card.


Applying at the embassy

In case you are unable to submit your application online, there is an option of handing in your application at the embassy. Applications that are processed online are processed quicker as the option of submitting at the embassy requires waiting for an appointment.

1. Check to see whether there is a possibility for your application to be granted.

Read more about the law limiting the possibilities of being granted a residence permit in Sweden

2. Prepare your documentation

Check which documents and personal data you need. The Swedish Migration Agency will  be able to make a decision sooner if your application is complete.

Read more under ‘Required documents’ and on the Swedish Migration Board website

3. Pay the application fee

Click  >here for info

4. Present your application at the embassy

Please make an appointment by sending an email to embassy.nairobi-visa@gov.se. You need to include the following information in your email when requesting for an  appointment:

  • Your full name and date of birth
  • Your nationality
  • The full name and civic registration number (personnummer) of the person in Sweden
  • Your relation to the person in Sweden
  • If you are in need of an interpreter

Bring the completed application form together with all your documents and the receipt of payment.

You can find the address of the embassy under ‘Contact’ in the menu on the left. Please note that we do no longer book appointments over the phone. All appointments need to be made through embassy.nairobi-visa@gov.se.

5. Visit the embassy

At the embassy, you will be interviewed. Children applying for a residence permit are also interviewed. If the child is too young or too immature, the child’s guardian is interviewed instead.

You will be photographed and fingerprinted for the residence permit card you will receive if you are granted a residence permit. This also applies to children.

6. Wait for the decision

The Swedish Migration Board’s decision will be sent to your family member in Sweden, if you have authorised him or her to represent you.

7. Wait for the residence permit card

If you are granted a residence permit, you will be issued with a residence permit card. You arrange for the card in the same way as described above under ‘Applying online’.