Applying for a residence permit as a visiting researcher

A visiting researcher is a person who is qualified to pursue postgraduate studies based on studies at a higher education institution and who has been chosen to conduct research in Sweden. Someone who has been admitted to a PhD program in Sweden is not regarded as a visiting researcher. If you are the citizen of a non-EU country and want to be a visiting researcher, you need to obtain a residence permit.

For more information, please visit the Swedish Migration Agency website.

Swedish Migration Agency website

You do not need a permit to work for less than three months. However, citizens of certain countries need a visa. For more information see the website of the Swedish Migration Agency.

List of foreign citizens who require Visa for entry into Sweden

Visiting Sweden - Swedish Migration Agency

Applying

You can apply directly on the Swedish Migration Agency website:

Swedish Migration Agency website

Family members use the same online application if they apply at the same time as you. If your family members apply at a different time than you, they have to hand in their applications directly to the Embassy in Beijing. If you are unable or unwilling to apply online, you should hand in your application materials directly to the Embassy.

If you apply online, you attach the documents electronically. If you apply on a paper form, you have to bring all the requisite documents to the embassy, together with two completed and signed application forms with a newly taken passport photo attached to each application form, as well as a photocopy of ALL submitted documents.

Payment and fee

If you are applying online, you pay with a credit card or a bank card.

If you are applying on a paper form, you must pay the application fee by card upon your visit to the Embassy. Cash payment can only be accepted when card payment is not possible.

Residence permit adults: RMB 940

Children under 18: RMB 470

Required documents

You need:

  • Application form no 126011, Residence permit for a visiting researcher (if you are not applying online), signed by the applicant.
  • A photocopy of the pages in your passport that show your personal data, period of validity and whether you have permission to live in a country other than your country of origin.
  • A hosting agreement, signed by both the Swedish educational institute and the visiting researcher him-/herself.

Accompanying family

If a family member would like to apply as a co-applicant, he/she can either apply electronically to the Migration Agency at the same time as you or, if not applying at the same time as you, submit the application in paper form to the embassy.

If you apply on a paper form, you have to bring all the requisite documents to the embassy, together with two completed and signed application forms with a newly taken passport photo attached to each application form, as well as a copy of ALL submitted documents. One original and one photocopy of all Notary Certificates must be handed with the application.

Family members need:

  • If you use a paper form, or if the family will be applying at a later date, the family members are to use form no. 133011, Application for a permit for family members of employees, visiting researchers, athletes and self-employed persons.
  • A valid passport and a photocopy of the pages in the passport that show your identity, your citizenship and the passport’s period of validity.
  • Documents that confirm your kinship. Notary Certificate of marriage certificate (Chinese and English version). If you are not married, you are required to enclose a Notary Certificate stating that you are single (Chinese and English version). The Embassy is aware that there are some difficulties with acquiring single certificates at the moment. It is, however, important that applicants prove their current marital status as best they can with a document. The document must be translated into English by an authorized translator.
  • A document proving that you lived together in your country of origin (for example an apartment lease) if you are common-law-spouses (Chinese and English version).
  • A photocopy of the identity page of your husband's/wife's/partner's passport.
  • A copy of your husband's/wife's/partner's Civic Registration Certificate (personbevis).
  • A letter of invitation from your partner in Sweden (with an English translation), if you have not applied at the same time.

For children (under 18 years old) with one or both parents in Sweden, or children accompanying a parent to Sweden:

  • Two fully completed and signed application forms, form no. 133011, Application for a permit for family members of employees, visiting researchers, athletes and self-employed persons. The application should be signed by one of the guardians.
  • A photocopy of the identity page of the passport.
  • Notary Certificate stating the relationship of the child/parents.
  • Notary Certificate stating who has the legal custody of the child and in case only one of the parents has the right of access to the child.
  • A photocopy of the identity page of the passport of the parent/s.
  • A copy of the Civil Registration Certificate, "personbevis", of the parent/s, if they live in Sweden.
  • If one of the child's parents will stay in China, a Notary Certificate from him/her is requested stating that he/she is aware of the child's application for residence permit and that he/she agrees that the child goes to Sweden.
  • Letter of invitation from the parent in Sweden (with an English translation), if you have not applied at the same time.

If you fail to supply the necessary documents mentioned above, the decision-making process of your case may be delayed. The embassy may contact you for additional documents or information if necessary.

Residence permit card and waiting for a decision

No matter if you apply online or on paper form you need to visit the embassy to be photographed and fingerprinted for the card (if you apply on paper form, you will be photographed when you hand in your application. It is therefore important that all applicants visit the embassy in person). You can do so either while waiting for a decision or after you have been granted a work permit.

You can visit the embassy without making an appointment on Monday-Friday, 9.00-11.00. Bring the same passport with you as the one you used when applying for a work permit.

You can find the embassy’s address under ‘Contact’ in the menu on the left.

It can take up to four weeks for the residence permit card to be prepared and delivered to the embassy. Once the card has arrived there, you will be informed by the Embassy, using the contact details you left in your application. You collect it without making an appointment on Monday-Friday, 9.00-11.00. You must bring your passport with you.

If you want to know whether your card has reached the embassy, you can contact us by sending an e-mail to: visa.beijing@gov.se.

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