Business visit – extra documents

If you apply for a visa to visit Sweden on business, you need the documents listed below.

The forms must be completed either in Swedish or in English. An authorized English translation must be attached to any document in Chinese.

You must have:

  • The documents required by all visa applicants. Read more under ‘Required documents’.
  • An invitation, in original, from the company or organisation in Sweden. It has to be written on official paper (i.e. containing the company's/organisation's letterhead), and be signed and stamped by the inviting party. The invitation needs to include the following information:
    1. full address, telephone and contact information of the inviting company
    2. the name and position of the signing officer
    3. purpose and duration of the applicant's visit
    4. detailed program or itinerary
    5. the person or the entity covering travel- and living expenses
    6. proof of registration from the Swedish Companies Registration Office (Bolagsverket)/relevant chamber of commerce, if applicable.

 

  • A dispatch letter, in original, from your employer. It has to be signed and sealed, and needs to contain the company's letterhead. The dispatch letter needs to include the following information:
    1. full address, telephone and fax number to the company
    2. the name and position of the signing officer
    3. the name of the applicant, position, salary and years of service
    4. approval of leave or absence
    5. the intended duration of stay and the purpose of the visit
    6. confirmation of position after return
    7. if the dispatching company is covering the expenses, this should be mentioned clearly in the dispatch letter.

 

  • If you are not a Chinese citizen, you also have to provide a photocopy of your Chinese residence permit.

In some cases work permits may be required. Please search for information about this at the Migration Agency´s website:
Swedish Migration Agency website

Bona Fide companies

For trusted companies the Embassy allows for certain measures to facilitate visa applications. Please read more about this by clicking on the link in the right hand column.

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