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Besöka Sverige / Visit Sweden

Business and Conference Visa

When applying for a business visa for Sweden, you must submit all of the following documents, which are written in Swedish or English:
  • One completed application form for Schengen Visa (can be downloaded in the right hand column of this page). They are also available at the Embassy.

  • Passport or other travel document with a Japanese residence/re-entry permit attached in the current valid passport. The passport and your Japanese residence/re-entry permit should be valid for at least 3 months longer than the validity of the visa applied for.

  • One photograph size [35 x 45 mm] for all applicants, including minors. Your photograph must be:
    – colour photo
    – recent and of true likeness
    – showing full face
    – taken without headgear
    – head coverings and hats are only acceptable due to religious beliefs, and even then, must not cover any portion of the applicant's face
    – taken against a plain, evenly lit and light background

  • Appendix A: Questionnaire for Visa applicants

  • Appendix D: Family Appendix for Applicants

  • An invitation – a letter – with your visa application from the company concerned or from whoever is organizing the conference. The invitation must contain details about you, the applicant, such as:
    - personal particulars,
    - arrival and departure dates,
    - the purpose of your visit,
    - who will support you during your stay in Sweden

  • Applicant's current certificate of employment or studies

  • Evidence that you have sufficient funds (at least SEK370/day) to support yourself during your stay

  • A valid, personal travel insurance which covers costs for
    – emergency treatment by a doctor
    – urgent ambulance transportation
    – transportation back to applicant's home country, if required for medical reasons. The insurance must cover at least 30,000 Euro and be valid in all Schengen states and cover the total length of stay

  • Evidence of accommodation, e.g. confirmed hotel reservation

  • Flight confirmation or air tickets

  • Non-refundable application fee: JPY 7,600.

  • Self-addressed "Ex-pack 500" envelope if you want to have your passport returned by mail. The "Ex-pack 500" is available in convenience stores and post offices. Please note that the Embassy does not bear responsibility for any delay or losses caused by the postal service or any other courier services.

Your entry visa must me entered in your passport before your arrival in Sweden.
3 Crowns